JOB DESCRIPTIONS

• IPPG is seeking a highly professional and trusted Executive Personal Assistant to the Group CEO to provide comprehensive executive and personal support to the Group CEO.
• The role requires exceptional organization, discretion, communication and judgment, with the ability to manage multiple priorities in a fast-paced, high-level business environment.

• CEO Calendar & Priority Management: Manage the CEO’s complex business and personal calendar, proactively prioritize meetings and commitments, resolve scheduling conflicts and protect the CEO’s time for key priorities.
• Executive Communication & Briefing: Draft and review professional correspondence in both English and Vietnamese, consolidate reports and prepare concise briefing materials to ensure the CEO is well prepared for meetings and engagements.
• Meeting & Action Management: Coordinate key meetings chaired by CEO, prepare agendas and materials, capture decisions and actions, and proactively follow up with relevant teams and business units to ensure timely execution.
• Stakeholder Coordination: Act as a professional point of contact between the CEO and IPPG leadership teams, member companies, international business partners, VIPs and government stakeholders.
• Travel & Executive Events: Manage domestic and international travel arrangements, itineraries, executive meetings, events and other external engagements.
• Personal Support: Provide discreet and thoughtful support for selected personal and family matters of the CEO when required.
• Digital & AI Productivity: Proactively leverage digital and AI tools to improve the efficiency, quality and responsiveness of the CEO Office.
• Confidentiality: Maintain the highest level of confidentiality and professionalism in handling sensitive corporate and personal information.
• Others: follow other requests and assignments from Line Manager based on business needs

• Competitive remuneration package based on experience and capabilities, including performance bonus, 13th-month salary and Group business performance bonus.
• Premium healthcare benefits, annual health check-up and business travel allowances at management level.
• Exceptional professional exposure, working directly with the CEO, senior leadership and IPPG’s ecosystem of leading international brands and business partners.
• Clear career development path: Executive Personal Assistant → Head of CEO Office / Chief of Staff.

REQUIREMENTS

• Bachelor’s degree or above in Business Administration, Economics, Law, English or a related field.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant or Senior Secretary supporting a CEO, Chairman or senior executive in a large corporation or multinational environment.
• Excellent written and spoken English (IELTS above 7.0) ; additional languages are an advantage.
• Excellent organization, time management, communication and problem-solving skills.
• Strong ability to prioritize, multitask and work accurately under pressure.
• Highly proactive, detail-oriented and able to anticipate needs before being asked.
• High EQ, discretion, integrity and absolute commitment to confidentiality.
• Strong proficiency in Microsoft Office and modern digital/AI productivity tools like ChatGPT, Claude, Gemini, MS Copilot.
• Professional presence and confidence in interacting with senior executives, international partners and VIP stakeholders.
• Flexible to work outside regular office hours and travel domestically or internationally when required.

BENEFITS & DEVELOPMENT OPPORTUNITIES

• Attractive Compensation: Competitive remuneration package based on experience and capabilities, including performance bonus, 13th-month salary and Group business performance bonus.
• Health & Well-being: Premium healthcare benefits, annual health check-up and business travel allowances at management level.
• Exceptional professional exposure, working directly with the CEO, senior leadership and IPPG’s ecosystem of leading international brands and business partners.
• Clear career development path: Executive Personal Assistant → Head of CEO Office / Chief of Staff.