JOB DESCRIPTIONS

As the Personal Assistant to Two Directors, you'll play a pivotal role in keeping everything running smoothly across both their work and personal lives. This means being highly organized, proactive, and always ready to juggle multiple priorities with grace.

RESPONSIBILITIES

Administrative & Business Support:

• Stay highly organized and track all assigned tasks, ensuring deadlines are met and reminders are sent as needed.
• Negotiate with vendors and provide the best recommendations for business and personal needs.
• Handle requests and queries efficiently, acting as a reliable gatekeeper for the directors.
• Prepare weekly/monthly reports, presentations, and briefs as required.
• Assist in managing business projects by creating timelines, coordinating with vendors, and using online tools like Notion, Excel, and project management software to stay organized.

Property & Rental Management:

• Oversee and manage multiple rental apartments, including assisting in finding tenants, collecting rent, and coordinating maintenance or repair work.
• Handle tenant inquiries, resolve issues, and ensure smooth property operations.
• Be available for urgent matters, such as tenant emergencies or vendor access to the apartments, including on weekends if needed.

Scheduling & Travel Arrangements:

• Organize and manage the directors’ calendars, scheduling meetings and appointments, and sending out calendar invites.
• Make clear and concise travel arrangements, including hotel, flights, and transportation bookings.
• Occasionally travel with the directors for meetings and events, taking notes or providing assistance as needed.

Event & Household Management:

• Assist in planning and coordinating events, ensuring all logistics and vendor management are handled.
• Support household management, including weekly personal shopping (groceries, essentials, etc.).
• Maintain good relationships with service providers and suppliers.

Personal Assistance:

• Assist with personal errands and ad-hoc requests as needed.
• Maintain discretion and confidentiality in all matters.
• Support with purchasing pet supplies and taking pets to the vet or groomers.

Working Hours:Monday – Friday

• Must be available on weekends for urgent matters such as emergencies at the apartments or vendor access.

Work Locations:

• 60% remote (home, directors’ home, coffee shop, or flexible locations)
• 40% in-person work with the directors in District 1, 2 (or other required locations).
• Must be able to work independently.

REQUIREMENTS

• Fluently English communication and writing skills (work with expat)
• A degree is strongly preferred.
• 1+ years of experience as an Executive Assistant, Event Planner, or similar roles.
• Experience in property management, event coordination, or business operations is a plus.
• Ability to prioritize multiple tasks efficiently.
• Strong organizational and problem-solving skills.
• Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and online collaboration tools (Notion, Trello, Slack, etc.).
• Basic knowledge of design software (Photoshop, Figma, Canva) is a plus.
• Excellent interpersonal and customer service skills.
• Discretion, confidentiality, and professionalism.
• Ability to work in a fast-paced environment with shifting priorities.
• Must have a personal motorbike for transportation.

BENEFITS

• Attractive Compensation: Competitive salary package, including fixed 13th-month salary

• Career Growth: Annual performance reviews, training programs, and internal rotation opportunities to support your development

• Workplace Experience: A professional, creative, and well-equipped working environment

• Luxury Industry Exposure: A unique opportunity to work in Vietnam’s premium fashion retail sector, surrounded by iconic global brands