PERSONAL ASSISTANT

WORK PLACE: Hồ Chí Minh
DUE DATE: Feb 10, 2026

JOB DESCRIPTIONS

OVERALL
    •  We’re looking for a highly organized, proactive Personal Assistant to support a fast-moving director across both business and personal matters. This is not a routine office role. It’s dynamic, hands-on, and varied, with exposure to luxury, wellness, real estate, fashion, and tech startups. You’ll work closely with decision-makers, manage priorities, and help keep everything running smoothly day to day. 

      RESPONSIBILITIES

      As the Personal Assistant, you will support a director across both business and personal needs, ensuring day-to-day operations run smoothly. This role requires strong organization, initiative, discretion, and the ability to manage multiple priorities.
    Administrative & Business Support
      • Manage tasks, deadlines, follow-ups, and reminders
      • Act as a gatekeeper, handling requests and communications efficiently
      • Coordinate and negotiate with vendors for business and personal needs
      • Prepare weekly or monthly reports, presentations, and briefs
      • Support business projects by managing timelines, vendors, and tools such as Notion, Excel, and project management software
      Property & Rental Management
      • Support management of multiple rental apartments, including tenants, rent collection, and maintenance
      • Handle tenant inquiries and resolve issues promptly
      • Be available for urgent matters such as emergencies or vendor access, including weekends if required
      Scheduling & Travel Arrangements
      • Manage calendars, meetings, appointments, and calendar invites
      • Book and coordinate travel, including flights, hotels, and transportation
      • Occasionally travel with the director to meetings or events and provide on-site support if needed
      Event & Household Management
      • Assist with planning and coordinating events, including logistics and vendor management
      • Support household needs such as weekly personal shopping
      • Maintain good relationships with suppliers and service providers
      Personal Assistance
      • Handle personal errands and ad-hoc requests
      • Maintain full discretion and confidentiality
      • Support pet-related needs, including supplies, vet visits, or grooming
      WORKING TIME & LOCATION
      • Working hours: Monday to Friday
      • Must be available on weekends for urgent matters such as property emergencies or vendor access
      • Work location is hybrid
        • Remote work from home or flexible locations
        • In-person work mainly in District 1 or other required locations
      • Must be able to work independently
      NOTES
      • The primary place of work is flexible, but availability at different locations is required
      • Responsibilities may evolve based on business needs

      REQUIREMENTS

      Must-Have:
      • 1+ year experience as an Executive Assistant, Event Planner, or similar role
      • Experience in property management, event coordination, or business operations is a plus
      • Strong organizational, prioritization, and problem-solving skills
      • Ability to handle multiple tasks in a fast-paced environment
      • Strong English communication and writing skills
      • Proficient in Google Workspace, Microsoft Office, and collaboration tools such as Notion, Trello, or Slack
      • Professional, discreet, and reliable
      • Excellent interpersonal and customer service skills
      • Must have a personal motorbike for transportation
      Nice-to-Have / Bonus:
      • Experience with AI creation tools, editing software, or content creation tools (e.g. Canva, Figma, Photoshop, AI tools) is a plus
       

      BENEFITS

      • Attractive Compensation: Competitive salary package, including fixed 13th-month salary. Travel reimbursement for work-related travel. International phone calling credit. 15 days of annual leave per year
      • Career Growth: Professional development opportunities
      • Workplace Experience: A professional, creative, and well-equipped working environment
      • Luxury Industry Exposure: A unique opportunity to work in Vietnam’s premium fashion retail sector, surrounded by iconic global brands

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